Satisfactory Academic Progress and Conditions of Aid

Federal regulations require that students applying for funding through the Title IV Student Aid Programs must meet and maintain minimum academic progression requirements. Title IV Student Aid Programs include Federal Direct Subsidized Loans, Direct Unsubsidized Stafford Loans, Federal Perkins Loans, Federal Direct PLUS Loans, Federal Direct GradPLUS Loans, Federal Pell Grant, and Federal Supplemental Educational Grant (SEOG). Although the SAP requirements apply primarily to Federal Student Aid Programs, other financial aid programs (state, institutional, and private) may require the same or similar academic measurements to determine eligibility.The Federal Student Financial Aid Satisfactory Academic Progress Policy may differ from other institutional academic policies.  However, the terms of this policy are consistent with the minimum academic requirements for graduation in place prior to the start of the effective school year.  Revisions to this policy and implementation, thereof, may not coincide with changes to mid-year academic program policy.  It is possible for a student to be in good academic standing with their academic program but be ineligible for financial aid because of the student’s failure to meet the Financial Aid SAP requirements. 

2018-2019 Student Financial Aid Satisfactory Academic Progress Policy

Overview and General Information

 

Federal regulations require that students applying for funding through the Title IV Student Aid Programs must meet and maintain minimum academic progression requirements. Title IV Student Aid Programs include Federal Direct Subsidized Loans, Federal Direct Unsubsidized Stafford Loans, Federal Direct GradPLUS Loans, Federal Direct PLUS Loans, Federal Pell Grant, and Federal Supplemental Educational Grant (SEOG). Although the SAP requirements apply primarily to Federal Student Aid Programs, other financial aid programs (state, institutional, and private) may require the same or similar academic measurements to determine eligibility.

All new, transfer, re-entry, and continuing students applying for federal student aid at LSUHSC-Shreveport must adhere to the terms of this policy. Students continuing enrollment from terms prior to Fall 2018 and applying for financial aid for 2018-2019 must meet the terms of the Financial Aid SAP policy that was in place during the 2017-2018 school year (including Summer 2018). New students enrolling for the first time in 2018-2019 (including Summer 2019) must meet the terms of 2018-2019 Financial Aid Satisfactory Academic Progress Policy.

The Federal Student Financial Aid Satisfactory Academic Progress Policy differs from other institutional academic policies, but is consistent with the minimum graduation requirements in place prior to the start of the effective school year. The Financial Aid SAP policy considers only an "F" grade as a failing grade, whereas, the academic programs consider "D" and "F" grades as failing grades. The Financial Aid SAP policy does not monitor the number of "C" or "D" grades received by a student. The academic departments, however, limits the number of "C" and "D" grades that students can receive while enrolled in their current academic programs. Revisions to this policy and implementation, thereof, may not coincide with changes to mid-year academic program policy. A student who has an academic dismissal recommendation overridden by the Dean is not automatically eligible for financial aid. The student is still required to meet Financial Aid SAP requirements or appeal successfully to the Financial Aid Appeals Committee. It is possible for a student to be in good academic standing with their academic program and be ineligible for financial aid because of the student's failure to meet the Financial Aid SAP requirements.

SAP Evaluation Measures

Refer to headings "Medicine" and "Allied Health Professions and Graduate Studies" for SAP requirements specific to academic programs.

1.     The U.S. Department of Education requires that a financial aid applicant and recipient meet three standards that measure progression through their educational program. The three standards are Qualitative Measure, Completion Rate, and Maximum Timeframe..

A.     Qualitative Measure (Grade-based): Official grades are recorded by the Registrar's Office and will be used to compute a cumulative grade point average or total course score. Grades of I "P", "S", "U", and "W" are not included in the computation of a student's GPA or total course score. Averages are not rounded-up to ensure that a student meets the minimum cumulative qualitative requirement.

B.      Pace Measures (Time-based):

1)      Completion Rate: The completion rate is determined by dividing the total number of hours successfully completed by the total number of hours attempted. Percentages are not rounded. All LSUHSC-Shreveport coursework taken for the student's current academic program are counted in the completion rate, even if financial aid was not awarded during the term that the coursework was taken. Example: Student A enrolled for a total of 12 credit hours. Student A received a grade of "F" for a 3 credit hour course and withdrew from a 2 credit hour course. The formula used to compute the Completion Rate is: 7 (hrs earned) + 12 (hrs attempted) = 58% Completion Rate.

2)      Maximum Timeframe: The maximum time allowed for each degree starts with the first term of enrollment after initial acceptance in a LSUHSC-Shreveport academic program, even if financial aid was not awarded during those telns. Periods of approved Leave of Absence for reasons other than medical count toward the time limit for degree completion. If the period for the approved medical Leave of Absence is greater than 1/2 of a payment period, the payment period does not count towards the maximum timeframe. Periods of non-enrollment due to academic reasons will count toward the maximum timeframe. If LSUHSC course credit earned prior to full acceptance into an academic program counts toward the degree, then the term in which the credit was earned is also counted in the maximum timeframe calculation. If a financial aid SAP evaluation determines a student cannot graduate within the maximum timeframe allowed, the student will become ineligible immediately regardless of the length of time enrolled or the number of hours the student has pursued during his or her academic career.

2.      Non-credit remedial courses are not offered at LSUHSC-Shreveport and do not have an impact on Qualitative Measures, Completion Rate, nor Maximum Timeframe.

3.      Withdrawals and failing grades are counted as attempted, but unearned credit hours in the Completion Rates. As a rule, coursework taken prior to enrollment at LSUHSHC-Shreveport does not apply toward degree completion. However, if transfer credits are accepted toward a student's academic program, those credits will be included in the qualitative measures and count as both attempted and completed hours.

4.      Grades from repeated coursework are included in the qualitative measures and the hours earned/attempted are included in the Completion Rate calculation.

5.      Pass/Fail courses and courses taken for audit will be included in the Completion Rate calculation.

6.      The status of "Academic Probation" does not have a direct correlation to federal financial aid eligibility.

7.      Students enrolled in academic programs under Consortium Agreements where LSUHSCShreveport is designated as the Home School are required to follow the LSUHSC-Shreveport Financial Aid SAP Policy. Credit hours attempted and earned at both schools while enrolled in the program will be used in the GPA and PACE evaluations.

8.      Coursework from a prior degree earned at LSUHSC-Shreveport does not carry over to the 2nd degree. Students must meet the GPA and PACE requirements for each individual academic program, even if the student is enrolled in both programs at the same time.

9.      All grades must be final and recorded for each semester or annual term before SAP evaluation can be completed. If a student is given a grade of "Incomplete" for credit hours attempted in a prior semester, the next SAP evaluation will not be completed until the grade of "Incomplete" is resolved and a final grade is issued. See school specific SAP requirements for exceptions.

10.   New aid applicants must meet the Financial Aid SAP policy standards, even if the student did not receive federal aid during prior periods of enrollment at LSUHSC-Shreveport.

Financial Aid Status Definitions

Financial Aid Status

Aid applicants and recipients will be assigned one of the following statuses after SAP evaluations:

1.      Good Standing: Student is meeting all financial aid SAP standards and is eligible for financial aid for the            following semester or term.

2.      Financial Aid Warning: Financial Aid Warning status applies only to students enrolled in semesterbased programs. A student on Financial Aid Warning may continue to receive assistance for one payment period despite a determination that the student is not making satisfactory academic progress. It is possible for a student to receive more than one Financial Aid Warning period. However, it is not possible for a student to have a Financial Aid Warning status for two or more consecutive terms. Example: Student A failed to meet one or more financial aid SAP standard at the end of the Fall term. Student A receives a Financial Aid Warning and is eligible to receive the scheduled financial aid award for the Spring term. Student A must meet the SAP standards at the end of the Spring term in order for the Financial Aid Status to change to "Good Standing". If Student A does not meet all SAP standards by the end of the Spring term, Student A's status changes to "Unsatisfactory Academic Progress" and Student A will lose financial aid eligibility.

3.      Financial Aid Probation: A student on financial aid probation is a student who has successfully appealed to the Financial Aid Appeals Committee and may receive financial aid funds for one payment period. At the end of the Financial Aid Probation Period, the student must meet the financial aid SAP standards or meet the requirements of an established individual academic plan in order to maintain financial aid eligibility. See the section on "Academic Plans" for more details. Example: Student A had previously received a "Financial Aid Warning" for failure to meet the financial aid SAP standards at the end of the Fall term, Student A again failed to meet the standards at the end of the Spring term and lost financial aid eligibility for future terms. Student A successfully appealed to the Financial Aid Appeals Committee and was placed on Financial Aid Probation for the Summer term. As a condition of Financial Aid Probation, Student A has to agree to a written Academic Plan which Student A must follow during the Probation Period. If Student A fails to meet all SAP standards by the end of the Summer term and fail to meet the conditions of the Academic Plan, Student A's status will change to "Unsatisfactory Academic Progress". In order to regain eligibility, Student A must improve his or her academic record to meet all Financial Aid SAP standards,

4.      Academic Plan: A student with an "Academic Plan" status is a student who has successfully appealed to the Financial Aid Appeals Committee and who is still not meeting the SAP requirements after completing the Financial Aid SAP Probation period. However, the student is meeting the terms of an Academic Plan accepted as a condition of the appeal approval. A student with an approved appeal must agree to an individualized Academic Plan developed by the academic department for the student's school prior to awarding of financial aid. The academic plan is designed to help students meet their degree requirements and the financial aid SAP standards. If the student fails to meet the conditions of the individualized academic plan and is still failing to meet the Financial Aid SAP standards, the student loses financial aid eligibility. To change the terms of an approved Academic Plan for SAP purposes, the student must submit a written appeal to the Financial Aid Appeal Committee. The written appeal must explain what has happened to make the change to the Academic Plan necessary and how the student will be able to make academic progress from that moment forward. Example: Student A successfully appealed to the Financial Aid Appeals Committee and was placed on Financial Aid Probation. As a condition of Financial Aid Probation, Student A agreed to a written Academic Plan. Student A failed to meet all SAP standards by the end of the Summer term while on Financial Aid Probation but met the terms of the Academic Plan. Student A can continue to receive financial aid for the following Fall term. If Student A should stop meeting the terms of the Academic Plan and is still not meeting the Financial Aid SAP requirements, Student A loses financial aid eligibility. In order to regain eligibility, Student A must improve his or her academic record to meet all Financial Aid SAP standards.

5.      Unsatisfactory Academic Progress: A student with this status is not meeting the financial aid SAP standards and is ineligible for financial aid. The ineligible student must improve his or her academic record to meet the Qualitative and PACE Requirements in order to regain eligibility.

Appeal Instructions

Financial Aid Appeals

1.      All Financial Aid SAP Appeals Committee decisions are final.

2.      Each appeal will be considered on its own merit. Individual cases will not be considered as a precedent.

3.      Students are not limited to the number of times they can appeal while pursuing their cunent degree. However, they are limited to one appeal per semester for term-based programs and one appeal per annual term for non-teml based programs. Each subsequent appeal must be based on a new circumstance.

4.      Circumstances which may warrant an appeal include extreme illness or injury, medical problems, family crisis, death of an immediate relative, or a traumatic life-altering event.

5.      The appeal must provide 1) full disclosure of the extenuating circumstances, 2) a description of what has changed that will allow the student to meet the Financial Aid SAP requirement, and 3) supporting documents.

6.      Appeals without proper documentation will not go before the committee. The Financial Aid Office will not contact doctors, instructors, or other persons for additional information. Appeals Committee members will not be allowed to introduce information to the Financial Aid Appeals Committee members on behalf of students.

7.      The Financial Aid Director will send the Financial Aid SAP Appeal Form to ineligible students along with a notice informing them of their ineligibility status.

8.      Students wishing to appeal the requirements must submit the completed Financial Aid Appeals Form and supporting documentation to the Director of Student Financial Aid by the specified deadline for that term.

9.      The Financial Aid Appeals committee will review appeals and make a collective decision within 21 business days from the receipt of the student's written appeal.

10.   The Director of Student Financial Aid will provide the student a written notification of the committee's decision,

Appeals Committee

The Financial Aid Appeals Committee will consist only of LSUHSC-Shreveport full-time employees.

The committee will include the Financial Aid Office professional staff and a representative from the Schools of Allied Health Professions, Graduate Studies, and Medicine. The representatives are selected by the Dean for each school and will remain anonymous. Students submitting an appeal to the Financial Aid Appeals Committee are discouraged from discussing their appeal with a committee member prior to after the appeals committee meeting. All questions and concerns should be addressed to the Director of Student Financial Aid who serves as the Chairperson for the Appeals Committee and the liaison to the students.

Notifications To Students

Students who fail to meet the Financial Aid SAP standards will be notified by the Student Financial Aid Office at the end of each term or prior to awarding, if a new applicant. The notice will include the student's financial aid status, reasons for loss of financial aid eligibility, and reinstatement requirements.

Satisfactory Academic Progress Requirements Specific to Academic Programs

School of Medicine

MEDICAL STUDENTS

(Semester--Began Fall 2015 or later)

Students accepted unconditionally into medical school at LSUHSC-Shreveport are considered to be meeting SAP requirements upon initial enrollment. This includes advanced transfers into the School of Medicine.

Qualitative and Quantitative Requirements by Academic Program

Enrollment began

Graduation Term

Maximum Terms

Completion Rate

Qualitative Requirement

Evaluation

Fall 2015 or Fall 2016

2019 or 2020

12 semesters

      70%

2.00

End of each semester

Fall 2017 and Later

2021 or Later

12 semesters

      70%

70% total course score

End of each semester

OMS STUDENTS

Enrollment began

Graduation Term

Maximum Terms

Completion Rate

Qualitative Requirement

SAP Evaluation

Fall 2015 to Fall 2018

2017 to 2020

6 semesters

70%

2.00

End of each semester

Fall 2019

2021 or later

6 semesters

      70%

70% total course score

End of each semester

MD/PhD Students

Each academic program is independent of each other and evaluated separately. Students must meet the qualitative and quantitative standards stated for each portion of their academic programs.

 

USLME STEP 1 Progression Requirements

 

According to academic policy, medical students are required to take the USMLE Step I Exam before the MSIII class start date and may not continue with MS3 courses until a passing score as been achieved. Financial aid eligibility and SAP statuses are based on the following situations:

 

SAP Status at the end of MSII Spring term

Took Step I Exam prior to the start of MSIII year

Eligible for Fall aid scheduled to disburse prior to receiving Step I

1st attempt score

Passed Step 1 (1st attempt)

Final SAP Status after MSII Spring term

 

Meet

Yes

Yes

Yes

Meet

 

Meet

No

No

 

USAP

 

Warning

Yes

Yes

Yes

Warning or Meet

 

Warning

No

 

 

USAP

 

USAP

Yes

No

Yes

USAP or Meet

 

USAP

No

 

 

USAP

 

PLAN

Students must meet the conditions stated in a SAP Academic Plan.

SAP Evaluation for MSIII Spring Term Blocks 5-7 and Block 8)

 

 

SAP evaluations are performed for Blocks 5-7 at the end of the spring semester. A second SAP evaluation is performed after official Block 8 grades are posted. Financial aid eligibility is based on the following situations:

 

SAP Status at the end of MSIII Spring term

Eligible for Fall aid scheduled to disburse prior to receiving MSIII

Block 8 grades

Meet Qualitative and Quantitative requirements for MSIII Spring term after Block 8

Final SAP Status at the end of MSIII Spring term

 

Meet

Yes

Yes

Meet

 

Meet

Yes

No

Warning

 

Warning

Yes

Yes

Warning or Meet

 

Warning

Yes

 

Warning

 

USAP

 

Yes

USAP or Meet

 

USAP

 

No

USAP

 

PLAN

Students must meet the conditions stated in a SAP Academic Plan.

 

 

Regaining Eligibility

SAP Discrepancy

Reinstatement Requirements

Eligible for Appeal

Failure to earn a minimum 2.00 GPA or 70% total course score

Improve academic record to meet the minimum requirements as stated in the Financial Aid SAP policy.

Yes

Failure to pass 70% of all credit hours attempted for the current academic program.

Yes

Failure to complete academic program within maximum timeframe

None

Yes

Failure to Pass USMLE Step 1 Exam

Receive a passing score

No

 

MEDICAL STUDENTS

(Annual--Began Fall 2014 or earlier)

Students accepted unconditionally into medical school at LSUHSC-Shreveport are considered to be meeting SAP requirements upon initial enrollment. This includes advanced transfers into the School of Medicine.

In accordance with federal disbursement rules, non-term (annual) students who receive an "I" or "F" grade are ineligible to receive future financial aid disbursements until successful completion of all prior coursework and an official grade has been recorded in the Office of the Registrar.

Qualitative and Quantitative Requirements by Academic Program

Enrollment began

Graduation

Term

Maximum

Terms

Completion Rate

Qualitative Requirement

Evaluation

Prior to Fall 2015

2018 or earlier

6 Annual

      70%

2.00

End of academic year

OMS STUDENTS

Enrollment be an

Graduation

Term

Maximum

Terms

Completion Rate

Qualitative Requirement

SAP Evaluation

Prior to Fall 2015

2018 or earlier

3 Annual

 

2.00

End of academic year

MD/PhD Students

Each academic program is independent of each other and evaluated separately. Students must meet the qualitative and quantitative standards stated for each portion of their academic programs.

 

USLME STEP 1 Progression Requirements

According to academic policy, medical students are required to take the USMLE Step I Exam before the MSIII class start date and may not continue with MS3 courses until a passing score as been achieved. Financial aid eligibility and SAP statuses are based on the following situations:

SAP Status at the end of MS11 year

Take Step I Exam prior to the start of MSIII year

Eligible for next payment period aid scheduled to disburse prior to receiving

1st  attempt score

Passed Step 1 (1st attempt)

Final SAP Status at the end of MSII year

Meet

Yes

Yes

Yes

Meet

Meet

No

No

 

USAP

USAP

Yes

No

Yes

USAP or Meet

USAP

No

No

 

USAP

 

SAP Evaluation for MSIII Blocks 1-7 and Block 8

SAP evaluations are performed at the end of the academic calendar for Blocks 1-7. A second SAP evaluation is performed after official Block 8 grades are posted. Financial aid eligibility is based on the following situations:

SAP Status at the end of MSIII year after

Blocks 1-7 completed

Eligible for next payment period aid scheduled to disburse prior to receiving Block 8 grades

Meet Qualitative and Quantitative requirements for Blocks I -8

Final SAP Status after MS111 Blocks 1-8

Meet

Yes

Yes

Meet

Meet

Yes

No

USAP

USAP

No

Yes

Meet

USAP

No

No

USAP

 

Regaining Eligibility

SAP Discrepancy

Reinstatement Requirement

Eligible for Appeal

 

Failure to earn a minimum 2:00 GPA

Improve academic record to meet the minimum requirements as stated in the Financial Aid SAP policy.

Yes

Failure to pass 70% of all credit hours attempted for the current academic program.

Yes

Failure to complete academic program within maximum timeframe

None

Yes

Failure to Pass USMLE Step I Exam

Receive a passing score

No

School of Allied Health Professions and Graduate Studies

ALLIED HEALTH PROFESSIONS AND GRADUATE STUDIES STUDENTS

 

Qualitative and Quantitative Requirements by Academic Program

Academic Program

Qualitative Requirement

(Grade-Based)

Completion Rate

Maximum

Semesters

Cardio Pulmonary Science (Admitted Summer 2013 or later)

2.00

         70%

9

CPS/BPCC Respiratory students

2.00

         70%

5

Clinical Laboratory Science (Medical Technology )

2.00

         70%

6

Communication Disorders

3.00

         70%

9

Occupational Therapy

 

3.00

         70%

11

Physical Therapy

 

3.00

         70%

14

Physician Assistant

3.00

  70%

11

Graduate Studies MS

3.00

        70%

14

Graduate Studies PhD

3.00

        70%

24

MD/PhD Students

Students must meet the qualitative and quantitative standards stated for each portion of their academic programs. Each academic program is independent of each other and evaluated separately. MD students re-entering the medical school curriculum after completing PhD work must meet the qualitative and quantitative requirements based on when the student first be an their enrollment in medical school.

 

OTHER

Students accepted unconditionally into an allied health professions or graduate studies academic program at LSUHSC-Shreveport are considered to be meeting SAP requirements upon initial enrollment.

Remaining Eligibility

SAP Discrepancy

Reinstatement Requirement

Eligible for Appeal

Failure to meet GPA requirement

Improve academic record to meet the minimum requirement required by the Financial Aid SAP policy.

Yes

Failure to pass 70% of all credit hours attempted for the current academic program.

Yes

Failure to complete academic program within maximum timeframe

None

Yes